In this time of internet and technology, one of the fastest-growing technology types is Artificial Intelligence. The recent pandemic conditions have raised the importance and usage of AI technology in business.

From data entry to data processing, most of the tasks are now done in a business using different AI programs or software. 

According to a study by PwC, almost 86% of business owners have said that they will move towards this technology in less than a year.

The main reason behind this excessive and rapid growth is an extensive list of functions and beneficial outcomes. 

When it comes to digitizing the data entry process, you must have been looking for a fine program to do so.

In this blog, we are going to show you a specific technology based on which multiple AI-based tools are working to automate this process. 

Let’s have a look at this technology and learn how it would be helpful for your business.  

Also, Read: CTO as a Service is the Best Reason for Business

What is OCR Technology?

Optical Character Recognition (OCR) is a specific technology using which you can convert digital data into an editable format. By using OCR-based tools, you can easily extract data from a scanned document within a few seconds.

This technology has become common in almost every business field. Whether you are working as a data entry operator or a coding expert, you may be looking to get data from images or scanned documents.

In all such cases, you have to work with a tool or program that will analyze your text written on the image and extract it in a separate box. 

In this way, it has become easy and simple to extract text from an image within a fraction of a second.

How Does OCR Beneficial to Digitize the Data Entry Process?

To provide you with a deep overview of this technology and how it would be helpful for you, we have enlisted some points here. 

When you work with an image to text converter, you must have thought about why you are doing this.

No doubt, a man can do this task manually but OCR has made it a lot easier than manual extraction. 

Here are some points that a business finds beneficial while working with an OCR-based tool. 

Let’s have a look at these benefits to understand how this technology revolutionized most of the business fields.

Saves Money

Whether you are running a small setup or a multi-national business, you must be looking to save money to invest in the right direction. 

When it comes to hiring some people to keep your business data and extract data from various files to merge them, you need to invest a lot of money.

By using AI-based optical recognition tools, you will be able to save a lot of money. It is because you don’t need to pay for hours of work but your work would be done within a few minutes.

Also, you may be able to find an image-to-text converter for free where you don’t need to invest anything but your time.

 According to research done by McKinsey, various businesses can save up to $2 trillion of their investments by using different tools based on AI.

Saves Time

The second most beneficial feature of OCR technology to extract data from any database is time-saving. 

When you are looking to expand your business or make the process automated, you must be looking for instant data entry or extraction.

It is because you will not be able to assign your concerned tasks to your employers unless you have done the data extraction process. 

Similarly, it would be hard for you to audit your firm or business without doing this task timely.

In all such conditions, you will find OCR tools best to extract text from image. You only need to upload the image using a given button in the tool. It will analyze the data written on the scanned image or document.


After that, you will get your concerned data inside a text box. You can now copy that text, edit it, or paste it wherever you want without having any issues.


Accurate Extraction

Have you ever done manual data entry or extraction? Have you dealt with mistakes in your data after extraction from images?

 It happens a lot when you have to get data from various images and keep them as a record for you in a sheet.

Whether you have hired a team of people to do so, you will face such conditions when need to get data from hundreds of images. 

But when you are working with an Online OCR, it will make sure that you are getting accurate data after extraction.

Because of an AI-based algorithm, it will never make mistakes in your text or data. You can copy that data fearlessly and insert it wherever you want. 

So, you can say that the OCR tool will make your work fast, easy, and accurate at the same time.

Final Wrapping

By reading the above blog, you might have cleared multiple doubts that you have in your mind regarding AI or OCR. 

We have stated the most beneficial outcomes when it comes to dealing with the data entry process. You should use an OCR tool to save your money and invest in other resources for your business success.