In an online setting, keeping the confidentiality of your files can be challenging. Given how technology enables us to do more powerful actions with our computers, gaining unauthorized access to a file would be a breeze for other people if you don’t set up some protective measures.
Some ways you can protect your files is by imposing upon them password protection, keeping them in secure places, installing anti-malware software, and the like. You can indeed succeed in protecting your files by utilizing the methods we have mentioned. Let’s talk about them in greater detail and learn how you can apply them!
Passwords, passphrases, passkeys, and the things alongside them have been utilized not only in securing files but also in unlocking your devices, accounts, and many more. Applying this concept to protect PDF is possible too. There are two types of PDF passwords. Each one gives you different levels of authority.
First is the user password, whose only function is to open your locked PDF file. The other one is the master password which gives you the ability to restrict several actions like printing, editing, sharing, and others. If you utilize these two correctly, you can ensure that the contents of your file will remain confidential.
You can restrict printing to ensure that no physical copies are left behind, as well as sharing not to let anyone transmit the file to someone else. A pro tip that you should follow is to never give out your password to people you don’t trust and are likely to leak your information. Tracking who you’re giving access to the file to is also a clever idea.
Password Protect Your Files with PDFBear
If you’re wondering how you can do this, PDFBear’s Password Protect PDF tool is here for you. It is a free online web service that is popular for its friendly user interface and effective services. Moreover, it operates on seamless security to ensure that your experience with the tool is safe throughout. Go to its website and do the following steps to protect your PDFs successfully.
- Select your file and upload it to the tool.
- Type in a password.
- Once you’ve decided, click Encrypt PDF.
- Download your password-protected PDF now!
PDFBear can process other file types too. But, of course, it will convert the file to PDF first before allowing you to set the password. It is best to use at least nine (9) alphanumeric characters for your password to ensure that it is strong. Do not forget your own key, as doing so can make you lose access to the file!
Back-up Your Files
Another danger that you should be wary of is the possibility of file loss. It can be either due to damaged storage disks or due to malware. Whatever the reason, there’s always the possibility of losing your files because of particular circumstances. Backing up your files is a must-do to ensure that you have a copy of them no matter what happens.
You can do this by copying your files to external drives or online storage. As long as you have another copy of your files in a safe place, you can rest assured that you will not lose your files forever. Remember always to sync and update your backups so that no files get mismatched or lost.
When you want to delete your files, be sure to sync them with your backup storage and delete the corresponding files in it as well. Make sure to do this, especially if you back up your files on your cloud account. Ensuring that no traces are left is best to prevent information leaks in the future.
You can also read thereafter about: 4Awesome Long-term Archiving Hacks of PDFBear!
Invest in Anti-Malware Protection
Malware is something designed to destroy your computer intentionally. They can come in different forms, such as viruses and spyware. Your files can get compromised without you being able to do anything about it once it attacks. The best investment that you can do to ensure your files’ safety is to install anti-malware protection.
Though there are default firewalls and security measures installed on your computer, it wouldn’t hurt to spend some bucks to increase your safety. Of course, aside from doing this, you still need to exhibit common sense when using the Internet. Do not go to unsafe websites, connect to suspicious public networks, open unknown emails, and do things similar to those mentioned.
Install All Operating System Updates
You might have ignored these operating system updates many times in the past. Maybe your computer even automatically updates because you have stalled it for so long. Do not ignore them anymore and install all of them instead. Though they might consume a lot of time, they can improve the security of your device.
These updates include security patches that patch up the loopholes and vulnerable points in your computer’s security. For the basics, you must know that these weak security points can be breached easily by hackers, who can then infiltrate your computer. They would also protect you from discovered threats.
Remember that although these security patches can strengthen your safety, not installing them is the same as not using an umbrella when it’s raining, even if you have one in your bag. You are technically putting yourself at risk by ignoring them.
Protecting your files not only concerns confidentiality but may also involve access, protection from malware, and many more. It is completely fine to admit that you might not be aware of these things before, but it’s not too late to follow these helpful tips that we’ve provided you shortly. What’s important is that you have learned how to protect your intellectual property.
Doing so can be done in many ways, such as investing in anti-malware protection, installing system updates, backing up data, and password protecting your files. Keep in mind that the Password Protect PDF tool by PDFBear is your friend in this regard. Go grab your files now and start doing these security measures today!
Also, consider reading GogoPDF if working with PDFs!